HR & Safety Assistant
Berber Food Mfg dba Mi Rancho Berber Food Mfg dba Mi Rancho Elk Grove, CA Elk Grove, CA Full-time Full-time $20.
50 - $24.
00 an hour $20.
50 - $24.
00 an hour 12 days ago 12 days ago 12 days ago Job
Summary:
A focus of this position will include providing administrative support for the HR & Safety departments, assisting with the hiring process, scheduling new employee orientations, trainings and entering of a high volume of employment records into our HR database.
They will support safety initiatives by maintaining employee training records and supporting the safety manager with maintaining up to date safety files and records.
Education & Experience o High School Diploma/ GED with a combination of 1-2 years related work experience.
o 1-2 years' Experience in Human Resources or administrative role providing and/or coordinating services in HR or Administrative tasks.
o 1-2 years' Experience in Safety Minimum Required
Qualifications:
1.
Must be Bilingual (English and Spanish).
2.
Some knowledge in HR policies and procedures including HR best practices and current regulations.
3.
Some knowledge of employee on boarding process.
4.
Some knowledge of labor legislation (state and federal labor laws) and Cal OSHA.
5.
Proficient in Microsoft Office Suite.
6.
Must be able to communicate at all levels within the organization.
7.
Must have good analytical skills.
8.
Must be a team player.
9.
Maintains sound judgment and has problem-solving skills.
10.
Knowledge of HRIS or Safety Platforms a plus.
11.
Safety and/or HR Vocational Training a plus.
12.
Must have excellent interpersonal skills and the ability to act with integrity, professionalism, and confidentiality at all levels within the organization and outside parties.
13.
High level of attention to detail and time management skills.
14.
Shall be neat, tidy, organized, and energetic.
15.
Must be self motivated and have the ability to work with little or no supervision.
16.
Must be reliable, punctual and have schedule flexibility including working weekends and off-shifts as needed.
17.
Availability to travel if need.
18.
Must be able to comply with company attendance and punctuality policy.
19.
Must be able to fulfill essential job functions in a consistent state of alertness and safe manner.
20.
Must adhere to a drug and alcohol zero tolerance policy.
21.
Must be able to comply with and follow all food safety, and third-party certification policies (SQF, Gluten-Free and Organic, etc.
) Method of Training:
on-the-job training Recruiting and Termination Procedures Payroll processing Company Handbook Plant Safety and Emergency Procedures First Aid Training Workers Compensation Procedures Recruiting Procedures Benefits Administration Procedures Employee Counseling and Disciplinary Action Training Food Safety Practices & Policies (e.
g.
, HACCP, Food Safety, GMP's, Food Fraud/Defense, Allergens, Organic, Gluten Free) Injury & Illness Prevention Program Human Resources Essential Functions/ Duties and Responsibilities 50%:
1.
Log attendance reports provided by supervisors into attendance calendar.
2.
Maintain updated non-exempt employee personnel files.
3.
Verify eligibility for vacation, track requests, and process non-exempt requests.
4.
Reviews payroll timesheets.
Emails supervisors & HR with discrepancies.
5.
Collects timesheet records and follows up with supervisors regarding missing records.
6.
Follow up on documentation and log these in a timely manner (e.
g.
, corrective actions, writeups, etc.
).
7.
Separates payroll checks, prepares signing sheet and distributes paychecks on pay-day.
8.
Assists in company events.
9.
Assists during recruitment events (such as lifting and carrying company gear to event site, set up recruitment tables, handout flyers, meet and greet potential candidates, etc.
).
10.
Maintains inventory and organizes MR gear and HR supplies.
11.
Assist with new hire orientations and tours.
12.
Maintains employee confidentiality and protects operations by keeping HR information confidential.
Safety Essential Functions/ Duties and Responsibilities 50%:
1.
Maintains Injuries and Safety Incidents Log; notifies Safety Manager of statistics and trends.
2.
Maintains Employee Training Records:
Safety & Food Safety.
3.
Sends out notices for makeup training and follows up on completion with the supervisors.
4.
Prepares trainee certificates and trainee licensees for forklift operators/drivers.
5.
Prepares safety recognitions / certificates.
6.
Maintains, files, and logs all safety inspections and extinguisher inspection from the safety committee.
7.
Based on safety inspection findings, reports to Safety Manager specific needs identified on the floor or needing their immediate attention.
8.
Schedules New Hire Safety Training for Safety Manager; assists with trainings as needed.
9.
Ensures that safety signs/posters are updated and available when required.
10.
Maintains PPE and First Aid inventory.
11.
Assists with Employee Safety trainings, prepare presentations, prints quizzes/materials, prepares training flyer with training dates, time, location, topic, etc.
12.
Assists in reviewing and scoring training quizzes/material.
13.
Participates in safety initiatives, safety training, and is an active member of the Safety Committee; maintain safety committee meeting minutes and records.
14.
Assists with Hearing Conservation Program employee testing, coordinating, preparing signing sheet, etc.
15.
Assists in updating SDS Binder and Table of Contents.
16.
Other duties as assigned.
Location:
Mi Rancho, Elk Grove, CA- On Site Travel Requirements:
Less than 10% (e.
g.
, Trainings, Company Events) Typical Working Conditions, Equipment Used, and Essential Physical Tasks:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Regularly required to sit in front of a computer/desk station most of the shift.
Climb stairs/steps, kneel, squat, to perform paperwork filing, enter production/warehouse areas to meet employees.
Lifting/carrying/pushing file boxes weighing up to 30 lbs.
Performing repetitive tasks, including use of a computer, filing, answering of phones This job description may not be complete and is subject to change at any time without notice.
Job Type:
Full-time Pay:
$20.
50 - $24.
00 per hour
Benefits:
401(k) Dental insurance Health insurance Vision insurance Schedule:
Day shift Holidays Monday to Friday Overtime Weekend availability Education:
High school or equivalent (Required)
Experience:
Human resources:
1 year (Required) Safety:
1 year (Required) HRIS or Safety Planforms:
1 year (Preferred) Language:
Spanish (Required) English (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
50 - $24.
00 an hour $20.
50 - $24.
00 an hour 12 days ago 12 days ago 12 days ago Job
Summary:
A focus of this position will include providing administrative support for the HR & Safety departments, assisting with the hiring process, scheduling new employee orientations, trainings and entering of a high volume of employment records into our HR database.
They will support safety initiatives by maintaining employee training records and supporting the safety manager with maintaining up to date safety files and records.
Education & Experience o High School Diploma/ GED with a combination of 1-2 years related work experience.
o 1-2 years' Experience in Human Resources or administrative role providing and/or coordinating services in HR or Administrative tasks.
o 1-2 years' Experience in Safety Minimum Required
Qualifications:
1.
Must be Bilingual (English and Spanish).
2.
Some knowledge in HR policies and procedures including HR best practices and current regulations.
3.
Some knowledge of employee on boarding process.
4.
Some knowledge of labor legislation (state and federal labor laws) and Cal OSHA.
5.
Proficient in Microsoft Office Suite.
6.
Must be able to communicate at all levels within the organization.
7.
Must have good analytical skills.
8.
Must be a team player.
9.
Maintains sound judgment and has problem-solving skills.
10.
Knowledge of HRIS or Safety Platforms a plus.
11.
Safety and/or HR Vocational Training a plus.
12.
Must have excellent interpersonal skills and the ability to act with integrity, professionalism, and confidentiality at all levels within the organization and outside parties.
13.
High level of attention to detail and time management skills.
14.
Shall be neat, tidy, organized, and energetic.
15.
Must be self motivated and have the ability to work with little or no supervision.
16.
Must be reliable, punctual and have schedule flexibility including working weekends and off-shifts as needed.
17.
Availability to travel if need.
18.
Must be able to comply with company attendance and punctuality policy.
19.
Must be able to fulfill essential job functions in a consistent state of alertness and safe manner.
20.
Must adhere to a drug and alcohol zero tolerance policy.
21.
Must be able to comply with and follow all food safety, and third-party certification policies (SQF, Gluten-Free and Organic, etc.
) Method of Training:
on-the-job training Recruiting and Termination Procedures Payroll processing Company Handbook Plant Safety and Emergency Procedures First Aid Training Workers Compensation Procedures Recruiting Procedures Benefits Administration Procedures Employee Counseling and Disciplinary Action Training Food Safety Practices & Policies (e.
g.
, HACCP, Food Safety, GMP's, Food Fraud/Defense, Allergens, Organic, Gluten Free) Injury & Illness Prevention Program Human Resources Essential Functions/ Duties and Responsibilities 50%:
1.
Log attendance reports provided by supervisors into attendance calendar.
2.
Maintain updated non-exempt employee personnel files.
3.
Verify eligibility for vacation, track requests, and process non-exempt requests.
4.
Reviews payroll timesheets.
Emails supervisors & HR with discrepancies.
5.
Collects timesheet records and follows up with supervisors regarding missing records.
6.
Follow up on documentation and log these in a timely manner (e.
g.
, corrective actions, writeups, etc.
).
7.
Separates payroll checks, prepares signing sheet and distributes paychecks on pay-day.
8.
Assists in company events.
9.
Assists during recruitment events (such as lifting and carrying company gear to event site, set up recruitment tables, handout flyers, meet and greet potential candidates, etc.
).
10.
Maintains inventory and organizes MR gear and HR supplies.
11.
Assist with new hire orientations and tours.
12.
Maintains employee confidentiality and protects operations by keeping HR information confidential.
Safety Essential Functions/ Duties and Responsibilities 50%:
1.
Maintains Injuries and Safety Incidents Log; notifies Safety Manager of statistics and trends.
2.
Maintains Employee Training Records:
Safety & Food Safety.
3.
Sends out notices for makeup training and follows up on completion with the supervisors.
4.
Prepares trainee certificates and trainee licensees for forklift operators/drivers.
5.
Prepares safety recognitions / certificates.
6.
Maintains, files, and logs all safety inspections and extinguisher inspection from the safety committee.
7.
Based on safety inspection findings, reports to Safety Manager specific needs identified on the floor or needing their immediate attention.
8.
Schedules New Hire Safety Training for Safety Manager; assists with trainings as needed.
9.
Ensures that safety signs/posters are updated and available when required.
10.
Maintains PPE and First Aid inventory.
11.
Assists with Employee Safety trainings, prepare presentations, prints quizzes/materials, prepares training flyer with training dates, time, location, topic, etc.
12.
Assists in reviewing and scoring training quizzes/material.
13.
Participates in safety initiatives, safety training, and is an active member of the Safety Committee; maintain safety committee meeting minutes and records.
14.
Assists with Hearing Conservation Program employee testing, coordinating, preparing signing sheet, etc.
15.
Assists in updating SDS Binder and Table of Contents.
16.
Other duties as assigned.
Location:
Mi Rancho, Elk Grove, CA- On Site Travel Requirements:
Less than 10% (e.
g.
, Trainings, Company Events) Typical Working Conditions, Equipment Used, and Essential Physical Tasks:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Regularly required to sit in front of a computer/desk station most of the shift.
Climb stairs/steps, kneel, squat, to perform paperwork filing, enter production/warehouse areas to meet employees.
Lifting/carrying/pushing file boxes weighing up to 30 lbs.
Performing repetitive tasks, including use of a computer, filing, answering of phones This job description may not be complete and is subject to change at any time without notice.
Job Type:
Full-time Pay:
$20.
50 - $24.
00 per hour
Benefits:
401(k) Dental insurance Health insurance Vision insurance Schedule:
Day shift Holidays Monday to Friday Overtime Weekend availability Education:
High school or equivalent (Required)
Experience:
Human resources:
1 year (Required) Safety:
1 year (Required) HRIS or Safety Planforms:
1 year (Preferred) Language:
Spanish (Required) English (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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